Royal Mail Business Reply Envelopes
 
Business Reply Envelopes - All you need to know about Royal Mail Business Reply envelopes

Business Reply Envelopes

Frequently asked questions about Business Reply envelopes

Centreprint are experts on business reply envelopes and mailing - we will help you all of the way. These are some of the frequently asked questions about business reply envelopes.

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Important - new Royal Mail Barcode rules
From 7th November 2014, ALL business reply and freepost envelopes MUST carry a personalised barcode. To avoid the risk of envelopes becoming obselete or being surcharged, Centreprint will create and apply this barcode to all orders received after 1st December 2013 (no charge).

What do I have to pay for?
You pay us to print and supply the envelopes to you. You also have to pay Royal Mail for the postage that you actually use, as you use it. You then pay Royal Mail an annual licence fee for the use of the business response service.
Apply for a Royal Mail business response licence here

Royal Mail Business Reply Envelopes - how does the system work?
You only pay the postage on business reply envelopes that are actually used, so there is no waste. There is also an annual licence fee, payable to Royal Mail for the use of the service. | Apply for a Royal Mail Business Reply Licence | Click here to visit the Royal Mail website where you can learn more about using business reply envelopes.

All orders are delivered free in the UKHow to I pay for the postage used?
You pay Royal Mail a postage deposit up-front, when you apply for your response licence. As you use up the postage, Royal Mail will ask for a top-up, so that your postage account is always in credit. There are two services available - Choose the cheaper Royal Mail PLUS service if you only need to use envelopes up to C5 (162mm x 229mm) size or the STANDARD service if you need to use C4 envelopes.

What is the minimum envelope quantity?
Centreprint produce any quantity of business reply or Freepost envelopes from just 1000 envelopes upwards. Please remember that the self-seal adhesive used will eventually dry out, so we recommend that you only order enough envelopes to last you about twelve months.

Can you produce other envelope quantities?
Yes, we can produce any envelope quantity over 1000 envelopes, up to many millions. If you require a quantity that is not listed, please ask for a quote on the quantity and size that you require.

Are the envelopes self seal or gummed?
Either. The choice is yours. Self seal envelopes are more convenient with the end user, as well as being more hygienic. However, self seal adhesive only has a shelf life of around twelve months whereas gummed envelopes last at least five years. Either style of envelope adhesive is the same price.

Will I be charged for unused postage?
No. You only pay for postage actually used, on business reply envelopes that are sent back to you by your customer or enquirer. There is no waste. Unused envelopes incur no postage cost.

Do the business reply envelopes ever expire or become obselete?
No. You only pay for the postage as it is used, so if there is a postal increase in the future, the current rate will be charged when the envelope is used. They never go out of date. However, the self adhesive gum used does eventually dry up, so it is best to only order enough envelopes to last you about twelve months. Your licence will also need renewing every year, which Royal Mail will remind you about.

What size should I order?
DL size (110mm x 220mm) is the most popular. This takes a standard A4 letter, folded into three. It also fits a C5 envelope.
C5 size (162mm x 229mm) takes an A5 sheet, or an A4 letter folded twice.
C4 size (324mm x 229mm) takes an A4 sheet unfolded. C4 can only be used for business reply standard service, not PLUS.

Should I use Business Reply Standard or Business Reply Plus?
Royal Mail give you a discount on the envelope postage if you apply for a Business Reply PLUS licence. The reason for this is that we print the envelopes using a special "optically recognisable" typeface. This makes the envelopes machine sortable by Royal Mail - saving them both time and money. The PLUS service can only be used on envelopes up to C5 size as C4 is not machine sortable. Unless you have to use C4 size reply envelopes, we recommend that you apply for the Royal Mail PLUS service as the licence is the same price, but the postage costs are much lower. The only difference between business reply plus and business reply standard is that with the "plus" service, Royal Mail charge you curently 6p LESS for using standard size machine sortable envelopes, such as our standard size DL or C5.
Remember, you CANNOT use C4 envelopes for Business Reply PLUS. Further details are available on the Royal Mail website.
See Royal Mail advice pages on Business Reply Plus or Business Reply Standard for more details.

Are the printing prices different for first class envelopes?
No. Our printing charge is the same whatever service you choose to use. Once you have your Royal Mail Response licence and you have chosen either the Royal Mail Business Reply Standard service or the Royal Mail Business Reply PLUS service, you can order either first class or second class envelopes from us at the same price. You will however, pay the higher first class postage rate to Royal Mail if you choose the first class design.

What hidden extras are there?
There are no hidden extras. Royal Mail will charge you an annual Response licence fee, plus a deposit on the postage that you are going to use in future. Centreprint charge only for the printed envelopes that you order from them. There is no extra charge for layout, proofing, platemaking or delivery. The envelopes do not go out of date as the postage is always charged at the current rate by Royal Mail. The only extra is VAT on the prices below. get a quote on your requirements

How do I place an order?
Stage 1. Firstly, you need a licence number for Royal Mail. Choose the Royal Mail Response service that you require. There are four services available from Royal Mail. These are Business Reply Standard Business Reply PLUS Freepost Standard and Freepost PLUS (Freepost means free to the person who posts the envelope, not to you)
Click to apply for a Royal Mail Business Response Licence

Stage 2. Select the size that you require. DL (110mm x 220mm) is the most popular. Then choose whether you need first class or second class.

Stage 3. Place your order from the chart below. Just select the size that you need and click on one othe the blue "order now" buttons. If you need any help or advice first, just send us an enquiry | get a quote

C6 Size Business Reply Envelopes or Freepost Envelopes - 114mm x 162mm white self seal
Printed face only in black ink on 90gsm white
envelopes. Free layout and proofing.
Printed
To Order
1000
2000
5000
10000
20000
50000
V0804 Any Business Reply or Freepost design
click here to order C6 business reply envelopes £98 £114 £167 £264 £419 Quote

DL Size Printed Business Reply or Freepost Envelopes - 110mm x 220mm white self seal
Printed face only in black ink on 90gsm white
envelopes. Free layout and proofing.
Printed
To Order
1000
2000
5000
10000
20000
50000
V0194 Any Business Reply or Freepost design
click here to order DL business reply envelopes £99 £115 £169 £259 £419 Quote

C5 Size Printed Business Reply or Freepost Envelopes -162mm x 229mm white self seal
Printed face only in black ink on 90gsm white
envelopes. Free layout and proofing.
Printed
To Order
1000
2000
5000
10000
20000
50000
V0806 Any Business Reply or Freepost design
click here to order C5 business reply envelopes £106 £132 £205 £316 £524 Quote
               
C4 Size Printed Business Reply or Freepost Envelopes - 324mm x 229mm white self seal
Printed face only in black ink on 100gsm white
envelopes. Free layout and proofing.
Printed
To Order
1000
2000
5000
10000
20000
50000
C4BHF Business Reply Standard service only Why
click here to order C4 business reply envelopes £123 £164 £288 £472 £877 Quote
(RM say that C4 cannot be used for Business Reply PLUS)
           

What do the different styles look like?
There are four styles of Business Reply envelopes. The only difference between Business Reply PLUS and Business Reply Standard is in the licence number that Royal Mail will issue to you and the use of the word "Plus" after "Business Reply" in the top left hand corner of the envelope.

DL Business Reply styles (click image for a larger view)    
Click for Business Reply Plus 1st class
Click for Business Reply Plus 1st class
Click for Business Reply Standard 1st class
Click for Business Reply Standard 2nd class
Business Reply Plus
1st class order - get quote
Business Reply Plus
2nd class order - get quote
Business Reply Standard
1st class order - get quote
Business Reply Standard
2nd class order - get quote

Can you send bulk mailings out to my customers or enquirers?
Yes. We have our own mailing house, sending out millions of mailshots each year. Our automatic machines pack and seal envelopes with up to six inserts and we can either laser the name and address on a covering letter (in a window envelope) or print the name and address directly on to the envelope. May we quote on sending your mailing?

How can I apply for a Royal Mail reply licence?
To be able to have a first or second class business reply licence number, you will need to apply to Royal Mail for a licence and follow Royal Mail guidlines on artwork preparation for printed envelopes. Click here to visit the Royal Mail website where you can learn about using business reply envelopes and download an application form

Is mainland GB delivery free?
The envelopes are printed in our specialist envelope printing works and then delivered by our carrier at no extra charge. They require a signature upon delivery.

How long does it take?
Centreprint will create the original artwork and barcode and will then submit the mandatory proof to Royal Mail on your behalf. A copy of this proof will also be sent to you for your final approval. Once you accept the proof (having checked it carefully, of course) we will print the envelopes and despatch them to you within 5-8 working days.

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