Important - new Royal Mail Barcode rules
From 7th November 2014, ALL business reply and freepost envelopes
MUST carry a personalised barcode. To avoid the risk of envelopes
becoming obselete or being surcharged, Centreprint will create and
apply this barcode to all orders received after 1st December 2013
What do I have to pay for?
You pay us to print and supply the envelopes to you. You also have
to pay Royal Mail for the postage that you actually use, as you
use it. You then pay Royal Mail an annual licence fee for the use
of the business response service.
Apply for a Royal
Mail business response licence here
Royal Mail Business Reply Envelopes -
how does the system work?
You only pay the postage on business reply envelopes that are actually
used, so there is no waste. There is also an annual licence fee,
payable to Royal Mail for the use of the service. | Apply
for a Royal Mail Business Reply Licence | Click
here to visit the Royal Mail website where you can learn more
about using business reply envelopes.
to I pay for the postage used?
You pay Royal Mail a postage deposit up-front, when you apply for
your response licence. As you use up the postage, Royal Mail will
ask for a top-up, so that your postage account is always in credit.
There are two services available - Choose the cheaper Royal Mail
service if you only need to use envelopes up to C5 (162mm x 229mm)
size or the STANDARD
service if you need to use C4 envelopes.
What is the minimum envelope quantity?
Centreprint produce any quantity of business reply or Freepost envelopes
from just 1000 envelopes upwards. Please
remember that the self-seal adhesive used will eventually dry out,
so we recommend that you only order enough envelopes to last you
about twelve months.
Can you produce other envelope quantities?
Yes, we can produce any envelope quantity over 1000 envelopes, up
to many millions. If you require a quantity that is not listed,
please ask for a quote
on the quantity and size that you require.
Are the envelopes self seal or gummed?
Either. The choice is yours. Self seal envelopes are more convenient
with the end user, as well as being more hygienic. However, self
seal adhesive only has a shelf life of around twelve months whereas
gummed envelopes last at least five years. Either style of envelope
adhesive is the same price.
Will I be charged for unused postage?
No. You only pay for postage actually used, on business reply envelopes
that are sent back to you by your customer or enquirer. There is
no waste. Unused envelopes incur no postage cost.
Do the business reply envelopes ever
expire or become obselete?
No. You only pay for the postage as it is used, so if there is a
postal increase in the future, the current rate will be charged
when the envelope is used. They never go out of date. However, the
self adhesive gum used does eventually dry up, so it is best to
only order enough envelopes to last you about twelve months. Your
licence will also need renewing every year, which Royal Mail will
remind you about.
What size should I order?
DL size (110mm x 220mm) is the most popular. This takes a standard
A4 letter, folded into three. It also fits a C5 envelope.
C5 size (162mm x 229mm) takes an A5 sheet, or an A4 letter folded
C4 size (324mm x 229mm) takes an A4 sheet unfolded. C4 can only
be used for business reply standard service, not PLUS.
Should I use Business Reply Standard
or Business Reply Plus?
Royal Mail give you a discount on the envelope postage if you apply
for a Business
Reply PLUS licence. The reason for this is that we print the
envelopes using a special "optically recognisable" typeface.
This makes the envelopes machine sortable by Royal Mail - saving
them both time and money. The PLUS
service can only be used on envelopes up to C5 size as C4 is
not machine sortable. Unless you have to use C4 size reply envelopes,
we recommend that you apply for the Royal
Mail PLUS service as the licence is the same price, but the
postage costs are much lower. The only difference between business
reply plus and business reply standard is that with the "plus"
service, Royal Mail charge you curently 6p LESS for using standard
size machine sortable envelopes, such as our standard size DL or
Remember, you CANNOT use C4 envelopes for Business Reply
PLUS. Further details are available on the Royal Mail website.
See Royal Mail advice pages on Business
Reply Plus or Business
Reply Standard for more details.
Are the printing prices different for
first class envelopes?
No. Our printing charge is the same whatever service you choose
to use. Once you have your Royal Mail Response licence and you have
chosen either the Royal Mail Business Reply Standard service or
the Royal Mail Business Reply PLUS service, you can order either
first class or second class envelopes from us at the same price.
You will however, pay the higher first class postage rate to Royal
Mail if you choose the first class design.
What hidden extras are there?
There are no hidden extras. Royal Mail will charge you an annual
Response licence fee, plus a deposit on the postage that you are
going to use in future. Centreprint charge only for the printed
envelopes that you order from them. There is no extra charge for
layout, proofing, platemaking or delivery. The envelopes do not
go out of date as the postage is always charged at the current rate
by Royal Mail. The only extra is VAT on the prices below. get
a quote on your requirements
How do I place an order? Stage 1. Firstly, you need a licence number
for Royal Mail. Choose the Royal Mail Response service that you
require. There are four services available from Royal Mail. These
are Business Reply Standard Business Reply PLUS Freepost Standard
and Freepost PLUS (Freepost means free to the person who posts the
envelope, not to you)
Click to apply for a Royal Mail Business Response Licence
Stage 2. Select the size that you require.
DL (110mm x 220mm) is the most popular. Then choose whether you
need first class or second class.
Stage 3. Place your order from the chart
below. Just select the size that you need and click on one othe
the blue "order now" buttons. If you need any help or
advice first, just send us an enquiry
Business Reply Envelopes or Freepost Envelopes - 114mm
x 162mm white self seal
(RM say that C4 cannot be used for Business Reply
What do the different styles look like?
There are four styles of Business Reply envelopes. The only difference
between Business Reply PLUS and Business Reply Standard is in the
licence number that Royal Mail will issue to you and the use of
the word "Plus" after "Business Reply" in the
top left hand corner of the envelope.
Can you send bulk mailings out to my
customers or enquirers?
Yes. We have our own mailing house, sending out millions of mailshots
each year. Our automatic machines pack and seal envelopes with up
to six inserts and we can either laser the name and address on a
covering letter (in a window envelope) or print the name and address
directly on to the envelope. May we quote
on sending your mailing?
How can I apply for a Royal Mail reply
To be able to have a first or second class business reply licence
number, you will need to apply to Royal Mail for a licence and follow
Royal Mail guidlines on artwork preparation for printed envelopes.
here to visit the Royal Mail website where you can learn about
using business reply envelopes and download an application
Is mainland GB delivery free?
The envelopes are printed in our specialist envelope printing works
and then delivered by our carrier at no extra charge. They require
a signature upon delivery.
How long does it take?
Centreprint will create the original artwork and barcode and will
then submit the mandatory proof to Royal Mail on your behalf. A
copy of this proof will also be sent to you for your final approval.
Once you accept the proof (having checked it carefully, of course)
we will print the envelopes and despatch them to you within 5-8